Congratulations. You have been elected to the Board of Directors for your community association. Or maybe this is a repeat term for you. Regardless, you are now responsible for proper, legal and ethical governance of your community, its funds, its lifestyle and the safety and security of all the residents who live there. Here are some resources to help keep you informed…
Roles and Responsibilities of Florida Association Board Members:
Board member positions in Florida normally include the President, Vice-President, Treasurer and Secretary, all elected by majority vote of the “membership”, that is the owners of the properties within the community.
The president leads the Board and is responsible for overseeing and handling many of its procedural duties. He or she serves as the authority on all association rules and governing documents, and appoints committees if dictated by the bylaws. The president also leads community and association meetings, handling such responsibilities as calling the meeting to order, announcing the agenda and ensuring adherence, maintaining attendee order and decorum, proposing questions, calling for votes and announcing the results, and recognizing others to speak on the floor.
The Vice President
The vice president shares many of the leadership and procedural duties with the president, including assuming the leadership role when the president is unable to do so. The vice president’s responsibilities include ensuring order is maintained during meetings and parliamentary procedures, ensuring a smooth flow of business and serving as an informed source about association rules, bylaws and governing documents.
The treasurer is responsible for the association’s funds, securities and financial records. He or she oversees billing, collections and disbursement of funds, and coordinates the development of the association’s proposed annual operating budget and reserve allocations. In addition, the treasurer is responsible for monitoring the budget and reporting on the association’s financial status throughout the year, as well as for overseeing year-end reporting and any required audits.
The association secretary works with the association manager to ensure that the meeting minutes and official records are updated as required and that they they are stored safely and accessible to association members.